Run every client's cold email operation from one place.

ColdOps is a cold email monitoring and client reporting platform for lead generation agencies. It connects to Instantly, Smartlead, and EmailBison, watches every client's campaigns, mailboxes, and sending domains for deliverability problems, alerts you before results suffer, and drafts the weekly client report automatically — all from one dashboard.

Four jobs. Monitoring: it checks every client's reply rates, bounce rates, blacklists, SPF/DKIM/DMARC, DNS changes, and warmup-vs-campaign health on every sync. Alerts: when something breaks you get one email or Slack notification explaining what happened, why, and how to fix it. Auto-fix: it can pause a failing campaign automatically, reversibly, on your rules. Reporting: it drafts the weekly client update from live campaign data so you review instead of write.

Sending platforms handle arriving replies well: they pool every mailbox into one inbox, notify you, and tag what came in. The gap is replies that stop. An arriving reply is an event, so it's easy to notify on; a reply rate quietly sliding toward zero is an absence, and nothing fires on an absence. ColdOps watches for the absence. It compares each campaign's reply rate over the last 7 days against that same campaign's previous four weeks, and alerts when it falls below half of that baseline (adjustable in Settings) once the campaign has sent enough for the comparison to mean anything. A reply rate falling against its own history is usually the first visible symptom of a deliverability problem.

You paste an API key per client workspace (in Instantly: Settings -> Integrations; Smartlead works the same way). EmailBison is self-hosted, so it takes your instance URL alongside the key. Keys are validated on entry and encrypted with AES-256-GCM at rest. ColdOps reads campaign analytics and account health, and never sends emails from your accounts. The one thing it can write is auto-fix, which is off by default and opt-in per issue type.

Instantly, Smartlead, and EmailBison are live today — connect any of them per client, or mix them across your book. More platforms are on the roadmap; the whole system is built provider-agnostic, and agencies running clients on more than one platform are exactly who ColdOps is built for.

ColdOps syncs on a schedule and any time you hit "Sync now". The moment a sync detects a new issue — disconnected mailboxes, a bounce spike, a paused campaign — you get an email and/or Slack alert. No alert storms: each issue notifies once and auto-resolves when fixed.

Results, insights, actions taken, and next week's plan — drafted from live campaign data as a client-ready email. You edit two lines and send. When something broke during the week, the report includes the root cause and what was done about it, so clients hear it from you first.

One workspace = one client, no matter how big that client is. Say you manage Acme: 30 mailboxes across 6 domains, sending from both Instantly and Smartlead, with 4 live campaigns — in ColdOps that's a single workspace with one health score, using 1 of your plan's client slots. Add a second client, Nova, with its own 20 mailboxes, and that's your 2nd workspace. So on the Agency plan (25 workspaces) you might be monitoring 700+ mailboxes at once — the number is clients, not inboxes.

No. Every plan is one flat price with a client-workspace limit — never a per-client, per-mailbox, or per-seat fee, and your whole team is included at no extra cost. Most reporting tools charge $15-20 per client per month, which means winning a client raises your software bill. With ColdOps, monitoring 700 mailboxes across 25 clients on the Agency plan costs the same $99 as monitoring 70.

Yes — your first client workspace is free, forever. Full monitoring, alerts, auto-pause and the weekly client report, no card and no time limit. You upgrade when you add your second client. Cancel a paid plan anytime — you drop back to the free workspace with your connections and history intact.

No — and that's deliberate. Vendors that sell inboxes earn money when infrastructure burns and gets replaced, so their monitoring exists to drive swaps. ColdOps is independent: it only monitors and reports, so the only way it wins is if your clients' campaigns stay healthy and your clients stay with you.

Every row in the database is isolated per agency with Postgres row-level security. API keys are encrypted, never displayed after entry, and destroyed when you remove a connection. We store campaign metrics — not your leads' personal data.

Yes — every paid plan comes with a 30-day money-back guarantee. The free plan already lets you evaluate ColdOps on a real client before paying a cent. The guarantee covers the commitment after that, and it especially de-risks the yearly plan: pick a plan, use it for a full month, and if it isn't saving you time and keeping clients, email us for a full refund. No forms, no runaround.